Job Listings

Payroll Supervisor - listed April 3, 2019

Firm/Company

Bering Straits Native Corporation
3301 C Street, Suite 400, Anchorage, AK 99503

Contact

Malorie Johnson
907-334-8371
mjohnson@beringstraits.com

Job Description

Visit our website at www.beringstraits.com/careers to apply!

SUMMARY

Bering Straits Native Corporation is currently seeking a qualified Payroll Supervisor for Anchorage, AK. This position is responsible for planning, organizing, administers and performs operations of the Payroll Department involved in the processing of time and earnings records of all employees, resulting in the semi-monthly, biweekly and weekly distribution of payroll checks. This includes, but is not limited to, administrative duties involving the maintenance of payroll systems, internal controls and records, and the supervision of the day-to-day payroll processing operations and related accounting entries within an automated systems environment. Coordinates related requirements of government agencies such as Internal Revenue Service and prepares various reports and payment for filing/ transmittal to unions, insurances carriers.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job.
• Performs duties associated with the overall administration of the payroll department
• Interprets for employees, staff, and management, payroll policies, government regulations, and pertinent provisions of the collective bargaining agreements as they relate to the payroll function; keeps abreast of new developments and changes in these areas
• Acts as liaison with the rest of the accounting department for problem resolution and error correction regarding fund contributions and check-off authorization payments
• Participates in the evaluation of computerized payroll system products and makes appropriate recommendations
• Performs and reviews all regular duties associated with the preparation, generation, and distribution of semi-monthly, biweekly and weekly payrolls
• Reviews approved personnel action forms to determine: names, rates of pay, hour changes, and termination/leave of absence transactions of other employees
• Prepares payroll data input sheets, reflecting above transactions, as well as vacations, wage assignments/garnishments, hours and dollars for all employees, and voluntary deductions; investigates questionable entries as necessary
• Assumes responsibility for all non-routine unscheduled payroll transactions, including voiding unused checks, issuing stop-payment orders, issuing replacement checks, and preparing hand-drawn checks for emergency leaves, terminations, and late vacations; prepares input data for reporting hand-drawn check transactions for the automatic bank reconciliation program
• Assists with the annually preparation of W-2s to be sent to employees
• Prepares and pays monthly, quarterly and annual tax reports and ensures they are received by the appropriate tax entity on time
• Provides support for 401k audit and Workers Compensation audit

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

Required (Minimum) Qualifications
• Associate's Degree or equivalent combination of education and experience.
• At least three (3) years' computerized payroll experience and at least three (2) years in a supervisory or managerial capacity in the payroll function.
• Experience with Government contracting.
• Experience working with accounting software (i.e., CostPoint and Deltek T&E etc.)
• Previous experience processing payroll in a multi company environment.
• Previous experience processing union, SCA, and DBA payrolls.

Knowledge, Skills, Abilities, and Other Characteristics
• Proficient in Microsoft Office Suite including Excel, Word, and Outlook.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Able to identify and resolve problems in a timely manner; gather and analyze information skillfully.
• Develops alternative solutions; work well in group problem solving situations; uses reason even when dealing with sensitive and confidential information.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Managing one's own time and coordinating time with others.
• The ability to communicate information and ideas in writing so others will understand.
• Using computers and computer system software, enter data, or process information.

Preferred
• Bachelor’s Degree or equivalent combination of education and experience is preferred.
• Five (5) years' computerized payroll experience, and three (3) years in a supervisory or managerial capacity in the payroll function preferred.
• CostPoint experience.
• Deltek Time & Expense experience.
• CPP or FPC

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• Supervises direct reports.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.

Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, BSNC shareholder descendants and BSNC shareholder spouses, in that order.

Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

back to list