Job Listings

Accounting Specialist - listed May 24, 2019


Alaska Clean Seas


Roger Heath

Job Description

Position Summary This position works under the supervision of the Accounting Supervisor. Primary responsibilities include processing accounts payable, accounts receivable, payroll, and cash receipts. Responsibilities include maintaining capital asset documentation and special projects and providing support and analysis for the Accounting Supervisor. This is an Anchorage assigned position, working a normal M-F urban schedule. Company drug & alcohol testing policies apply. Excellent pay and benefits including vacation, sick leave; medical, dental, vision, Life, LTD insurance; Flexible Spending Accounts; 401(k) and pension; significant portion of benefits paid by employer.
A complete position description can be found on our website:

Essential Functions:

• Process Accounts Payable: Review invoices verifying supporting documentation and approval. Code invoices and attach supporting documentation to database (PaperSave). Process check requests and payments for recurring invoices. Issue payments according to cash discount potential and payment terms. Match invoices to checks, obtain signatures for checks and distribute accordingly. Reconcile Accounts Payable Aged Trial Balance. Primary contact for vendor inquiries. Reconcile vendor statements. Requires research to correct discrepancies. Month end close. Process 1099’s. Process credit card payments; gathering back-up for charges, verifying cost code and work order information (billable to Member company), reconciling monthly, process journal entry with 50 to 100 lines of coding monthly
• Process Accounts Receivable: Process multiple member company funding invoices on monthly basis; reconciling quarterly and annually. Prepare invoices with detailed cradle to grave back-up documentation for labor and materials, daily fee calculations. Import Invoices into Member Company/Client Portals. Perform multiple detailed monthly reconciliations for 11 Member Companies/Clients for cash call funding. Maintain an A/R Aging Report. Point of Contact for communications with Member Companies/Clients to resolve outstanding cost code issues and collections.
• Prepare and maintain detailed Sales Actual Spreadsheet by Member Company/Client A/R Report to reconcile to general ledger.
• Process Cash Receipts: make bank deposits, post cash received, maintain detailed transaction information using Excel.
• Reconcile specific balance sheet accounts: research entries and prepare correcting journal entries.
• Data entry into Accounting (Microsoft Dynamics GP) and line of business software.
• Develop and conduct cross-training program to train Payroll Specialist(s) to perform as the backup Accounting Specialist to provide continuity and overlap when needed.

Minimum Qualifications Required:

• Associates degree in accounting or related field plus a minimum of three (3) years of experience which includes A/R, A/P payroll and GL; or equivalent 5 years of experience in all areas of accounting to include A/R, A/P, payroll and GL.
• Ability to work and solve problems independently.
• Microsoft Dynamics (GP) skills preferred.
• Demonstrated PC proficiency; experience to include accounting program(s), MS Office (Word, Excel, Outlook).
• Strong written, verbal, analytical and interpersonal skills.
• Organize and prioritize work to meet deadlines.
• Speak, read, write and understand the English language clearly.
• Physical requirements include frequent sitting, keyboarding, speaking, hearing, seeing; occasional walking, standing, bending, reaching, pulling, pushing, and lifting up to 25 lbs.
• Valid driver’s license and good driving record

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