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Job Description

POSITION SUMMARY:

The Controller is part of the finance department. This position is responsible for the planning, directing and management of accurate, timely and objective financial data from which informed management decisions can be made. This position works closely with agency department and program directors, CSS leadership and the Board of Trustees Finance Committee for the financial management of CSS.
This position requires a commitment to the values and guiding principles of dignity and respect for all people and a commitment to serving the vulnerable in our community.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Ensure compliance with all agencies, federal, state, and local requirements relating to reporting and financial
transactions.

2. Plan, coordinate, and assume responsibility for all financial transactions.
a) Ensure reconciliation of all accounts
b) Ensure stability, liquidity, and growth through timely monthly financial reporting.
c) Analyze organizational activities and determine financial impact.
d) Coordinate and advise on investment activities, lending needs making recommendations to the
CFO.
e) Perform Treasury Management tasks and make recommendations.
f) Review and advise on implementation of changes in G.A.A.P.
g) Assist in developing business plans to fund revenue generation.
h) Provide service cost analysis within and across programs.

3. Prepares and Manages Budget
a) Implement and facilitate budget and revision process and timelines.
b) Oversee the data input of budgets for grants, contracts and special projects for all programs
and departments.
c) Monitor income and expenses and make recommendations for budget adjustments as
necessary to ensure positive cash flow.
d) Work with Key personnel to prepare and amend agency annual budget and gather data to
support budget requests.

4. Financial Reporting
a) Provide timely accurate financial reports for the CSS leadership, board committees and program directors.
b) Oversee timely monthly close process and reporting.
c) Develop annual cash flow projections and provide monthly reports to the CFO.
d) Ensure accuracy, efficiency, and compliance within all aspects of the finance department.
e) Accurately complete and file all required reports to Federal, State, Municipal and private
entities.

5. General Responsibilities and oversite of the finance department
a) In coordination with the CFO develop and implement CSS finance department goals, methods, controls, policies, PQIs, and procedures
b) Under the direction of the CFO, work with external CPA firm to ensure 990 is completed timely
each year.
c) Manage the annual audit preparation and coordination.

KNOWLEDGE, SKILLS AND ABILITIES:
• CSS’s Mission, Vision, Impact and Values: Actively supports CSS’s mission, impact statement, vision, and values.
o Mission: We compassionately serve the poor and those in need, strengthen individuals and
families, and advocate for social justice.
o Vision: Catholic Social Services fulfills the social teachings of the Catholic Church through our
efforts to mend the holes in society’s safety net, alleviate suffering, and promote social change
by meeting basic human needs and offering thoughtful opportunities for life-changing growth.
o Impact Statement: Transition individuals and families to permanent stability.
o Values: Aligns actions around organizational values of treating everyone with compassion, dignity and respect, displaying personal integrity, exhibiting a collaborative spirit and giving priority to
organizational mission, vision and values when making decisions.

• Accountability: Takes ownership for delivering on commitments; owns mistakes and uses them as opportunities for learning and development; openly discusses his/her actions and their consequences
both good and bad; has an ability to identify strengths and developmental opportunities and leverages
insight to adjust to improve their effectiveness; courage to have difficult conversations.

• Adapting to Change: Accepts and adapts to change in a professionally appropriate and thoughtful manner. Is willing to offer a different perspective or approach and yet knows when and how to stand down graciously and accept a well-thought-out decision. Embraces change.

• Confidentiality: Maintains the highest level of confidentiality regarding CSS’s records and information.
Appropriately uses internal confidential information for business purposes only.

• Communicating Effectively: Shares information. Listens and involves others. Clearly conveys ideas in a manner that engages others and helps them understand and retain the message.

• Decision Making/Judgment: Approaches problems and decisions methodically and objectively; involves others as needed; uses sound judgment in making decisions and understanding the impact to themselves, customers, their team, and the organization; conducts the appropriate analysis to identify the symptoms and root cause of issues; makes timely decisions.

• Delivering High Quality Work: Makes sure responsibilities central to the role meet all requirements and expectations. Finishes tasks promptly and critically reviews work to ensure quality and accuracy. Considers impact of work to others and takes steps to mitigate.

• Results Orientation: Is focused on outcomes and accomplishments; follows through on commitments; can be counted upon to successfully execute on goals; motivated by achievement and a need for closure; has an attention to detail and is both efficient and effective in achieving a high level of measurable outcomes; persists in achieving goals despite obstacles.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Qualifications:
• 5+ years of administration of accounting role or equivalent experience. Preferably in a non-profit environment.
• 2+ years of demonstrated success in supervising a full accounting department.
• Bachelor’s degree in Accounting/Finance or related field.
• CPA preferred.
• Demonstrated experience with budget preparation, financial analysis, financial report development.
• Advance PC and MS Application knowledge/experience with a focus on advanced excel skills.
• Work experience must include working with financial software systems. Experience with Sage Intacct preferred.
• Demonstrated understanding and ability to apply Generally Accepted Accounting Principles.
• Must possess a high degree of professionalism and personal commitment to excellence in financial services.
• Strong oral communication, relationship building and “people” skills.
• Track record of taking initiative and working independently.
• Honed organizational skills and ability to manage multiple deadlines simultaneously and adjust to changing priorities.